Sixty bills came in this month. Two were paid twice.
Paperwork volume. Dozens of supplier bills a month, deliveries that arrive in parts, and a receivables list where nobody is quite sure who is genuinely late.
Sound familiar?
If none of these are your business, this probably is not the page for you — and we would rather you found that out here than on a call.
- 01
Sixty supplier bills came in this month. Two of them were paid twice and you will find out in March.
- 02
A delivery arrived in three parts. The bill was for all three, and the stock shows one.
- 03
Somebody asks who is ninety days overdue, and the answer takes two days and a spreadsheet.
Supplier bills, goods received and an ageing list you can trust.
What you will be looking at
The screens this trade lives in
Every one of these exists today. Nothing here is something we would build for you later — that part has its own heading further down.
Bill desk
Every supplier bill that arrived today, photographed, read and waiting on one screen.
Purchases
Orders through to goods received — in full, or in the three parts they actually turned up in.
Inventory
What is on the floor, what it is worth, and what moved since yesterday.
Receivables
Who owes you, how long it has been, and which of them you have already chased.
Ageing
Thirty, sixty, ninety days — off the live ledger, not a spreadsheet somebody updates on Fridays.
Payments
What went out, against which bill, from which account.
What it already does
About the hard part
- Purchase orders through to goods received, in part or in full
- Supplier and customer ageing off the live ledger
- Bills photographed and coded on arrival
Usually built on top
Price lists per customer, and a chase list that matches how your collections team actually works.
Scoped and quoted in writing before anything is built, and it ships into your own books — so a custom report reconciles to the statutory ones rather than disagreeing with them.
How custom work fits in →Not quite your trade?
The ledger underneath is the same one. What changes is the costing, the chart of accounts and which screens you open first.
Bring a bill you have not entered yet
We photograph it on the call and you watch the draft entry come back. It is a better demonstration than anything we could write here.